Cisco Unified Videoconferencing Manager

Table Of Contents

Installing and Configuring the IBM Lotus Notes Plug-in for Cisco Unified Videoconferencing Manager Release 5.6

Overview

Installing the Cisco Unified Videoconferencing IBM Lotus Notes Plug-in

How to Configure the Cisco Unified Videoconferencing IBM Lotus Notes Plug-in

Defining the Server

Scheduling a Meeting in Desktop Server Mode

Scheduling a Meeting in Cisco Unified Videoconferencing Manager Mode

How to Manage Meetings via Lotus Notes

Modifying Resource Manager Meetings Scheduled via Lotus Notes

Cancelling Resource Manager Meetings Scheduled via Lotus Notes

Obtaining Documentation and Submitting a Service Request

Quick Start Guide

Installing and Configuring the IBM Lotus Notes Plug-in for Cisco Unified Videoconferencing Manager Release 5.6

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1 Overview

Depending on your organization deployment, you can use the Cisco Unified Videoconferencing Manager IBM Lotus Notes Plug-in to invite others to videoconferencing meetings or to schedule, modify, cancel and manage videoconferencing meetings.

2 Installing the Cisco Unified Videoconferencing IBM Lotus Notes Plug-in

Contact your system administrator for installation information.

3 How to Configure the Cisco Unified Videoconferencing IBM Lotus Notes Plug-in

•Defining the Server

•Scheduling a Meeting in Desktop Server Mode

•Scheduling a Meeting in Cisco Unified Videoconferencing Manager Mode

Defining the Server

Procedure

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Step 1 Ask your administrator for the name of your organization Cisco Unified Videoconferencing Manager or Desktop Server.

Step 2 Ask your administrator for the number and PIN of your virtual room.

Step 3 Access the calendar view in the Lotus Notes user interface.

Step 4 Select Action > Cisco Settings

or

Click Cisco Settings.

Step 5 Select the Cisco Unified Videoconferencing Manager or Desktop Server that you want to connect to in the Server Name field.

Step 6 (For Desktop Server) Enter the number of your virtual room.

Step 7 (For Desktop Server) Enter the PIN for your virtual room if you want to protect the virtual room.

Step 8 Click Save as Default.

Step 9 Click Check Server Status to verify that the Cisco Unified Videoconferencing Manager or Desktop Server server is reachable.

Step 10 Close the Cisco Settings window and the calendar window for your changes to take affect.

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Scheduling a Meeting in Desktop Server Mode

In this mode, the Cisco IBM Lotus Notes Plug-in provides only the access information for invitees to join the meeting. No actual meeting is scheduled on the MCU. When invitees access the meeting according to the information provided here, an endpoint-initiated ad hoc video meeting is created on the MCU.

Procedure

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Step 1 Access the calendar view in the Lotus Notes user interface.

Step 2 Click Schedule a Meeting

or

Double-click the calendar day/week/month view.

Step 3 In the new calendar entry, click Cisco Meeting to add the meeting invitation information in the description area of the calendar entry.

You can modify or cancel this Desktop Server meeting like any regular Lotus Notes calendar entry.

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Scheduling a Meeting in Cisco Unified Videoconferencing Manager Mode

Procedure

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Step 1 Access the calendar view in the Lotus Notes user interface.

Step 2 Click Schedule a Meeting

or

Double-click the calendar day/week/month view.

Step 3 In the new calendar entry, click CUVCM Meeting to add the meeting invitation information in the description area of the calendar entry.

Step 4 If the you have a virtual room defined, your virtual room details are displayed.

(Optional) Select Override Virtual Room default values to override default values for the following advanced scheduling options:

•Virtual room meeting PIN

•Virtual room moderator PIN

•Waiting room—If you entered a moderator PIN, you can enable the waiting room feature where participants are placed in a waiting room without audio or video until the meeting moderator unlocks the meeting.

•Recording—If you entered a moderator PIN, you can try to automatically record a meeting when it starts if there is a Desktop Server server configured in Resource Manager.

•Streaming—You can choose to automatically enable streaming when the meeting starts if there is a Desktop Server server configured in Resource Manager.

•Reserved MCU ports for this meeting.

•Invite terminals to the meeting and automatically dial out to them at the meeting start time.

•Search all terminals configured in the Resource Manager database and add them to the invited list.

•Invite terminals not defined in the Resource Manager database to the meeting.

Step 5 Specify invitees in the Invitees field.

Step 6 Click OK to save the Resource Manager scheduling request.

The CUVCM Meeting button is selected.

Step 7 (Optional) Click Cancel to remove all Resource Manager scheduling settings and to convert the meeting to a generic Outlook meeting.

Step 8 Click Save and Send Invitation to send the meeting request to the Resource Manager server.

If scheduling succeeds, Resource Manager sends the invitation to all invitees.

If scheduling fails, Resource Manager displays an error message.

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4 How to Manage Meetings via Lotus Notes

Meetings scheduled using the Cisco IBM Lotus Notes Plug-in are displayed in the Resource Manager web user interface with a Lotus Notes icon next to the meeting entry.

You can modify meetings scheduled using the Cisco IBM Lotus Notes Plug-in only from within Lotus Notes. You cannot do so from the Resource Manager web user interface.

•Modifying Resource Manager Meetings Scheduled via Lotus Notes

•Cancelling Resource Manager Meetings Scheduled via Lotus Notes

Modifying Resource Manager Meetings Scheduled via Lotus Notes

Procedure

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Step 1 Open the scheduled calendar entry in the Lotus Notes user interface.

Step 2 Click CUVCM Meeting to view all advanced meeting settings and the meeting ID.

Step 3 Make the required changes.

Step 4 Click Save and Send Update.

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Cancelling Resource Manager Meetings Scheduled via Lotus Notes

Procedure

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Step 1 Open the scheduled calendar entry in the Lotus Notes user interface.

Step 2 Select the meeting entry and click Delete

or

Open the scheduled calendar entry and select Action > Cancel.

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5 Obtaining Documentation and Submitting a Service Request

For information on obtaining documentation, submitting a service request, and gathering additional information, see the monthly What's New in Cisco Product Documentation, which also lists all new and revised Cisco technical documentation, at:

http://www.cisco.com/en/US/docs/general/whatsnew/whatsnew.html

Subscribe to the What's New in Cisco Product Documentation as a Really Simple Syndication (RSS) feed and set content to be delivered directly to your desktop using a reader application. The RSS feeds are a free service and Cisco currently supports RSS Version 2.0.

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